A single, connected platform to create custom approval workflows, route requests to the right people automatically, enforce multi-level sign-off rules, and track every approval from submission to decision, all in real time.
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Approval bottlenecks don't just slow things down; they cost money, damage relationships, and expose the business to compliance risk.
Requests are sent via email, approvers overlook them, reminders are manually chased, and decisions are made haphazardly with no audit trail. By the time an approval comes through, the situation has already changed, or the opportunity has been missed entirely.
Different departments handle approvals differently. Some use forms, some use email, and some just ask verbally. There is no standard process, no visibility into what has been approved, and no way to enforce the controls the business needs.
Requests go to whoever is available rather than whoever has the authority to approve them. Low-value items get escalated unnecessarily, and high-value decisions get waved through without proper scrutiny; both waste time and create risk.
Managers have no clear picture of what awaits their decision. Requesters have no idea where their request stands. Finance has no picture of committed spending awaiting approval. Everyone is chasing status updates instead of doing their actual job.
When something goes wrong, an unauthorized purchase, a policy breach, or a compliance issue, there is no reliable record of who approved what, when, and why. Audits are painful, investigations take too long, and the same mistakes happen again.
When an approver is unavailable, requests sit idle. There are no automatic escalation rules, no substitute approvers, and no time limits on how long a request can wait, creating unpredictable delays that ripple through operations.
From fully customizable approval types to multi-level routing rules, the Odoo Approvals module gives your team everything they need to run a faster, more controlled, and fully transparent approval operation.
Create approval workflows for any business scenario, including purchase requests, capital expenditures, travel authorizations, contract sign-offs, HR policy exceptions, IT access requests, discount approvals, and more.
Define single-level or multi-level approval chains for every request type. Route approvals by department, manager hierarchy, request value, product category, or any custom criteria.
Set value thresholds that determine the level of approval required. A line manager approves requests for a certain amount, while requests above that amount are escalated to the department head and finance.
Define time limits for each approval step. If an approver does not act within the specified timeframe, the request is automatically escalated to their manager or a designated substitute.
Requesters can see exactly where their request is at all times, who has it, whether it has been reviewed, and what the decision was. Approvers see everything waiting for their action in a single, prioritized queue.
Approvers are notified instantly when a new request requires their attention by email and within the Odoo interface. Requests can be approved or denied directly from the email notification, allowing managers to act on approvals.
Each approval type has its own structured request form with the fields relevant to that request — amount, justification, supporting documents, supplier details, dates, and any other information the approver needs to make a decision.
Requesters attach supporting documents, including quotes, contracts, invoices, and policy documents, directly to the approval request. Approved requests can be linked to the resulting purchase order, expense claim, or HR record.
Every approval action, such as submission, review, approval, refusal, escalation, or comment, is timestamped and stored permanently against the request record.
Approvers can delegate approval authority to a colleague for a set period, such as during leave, travel, or periods of high workload, without losing visibility or control.
Real-time dashboards track approval volumes by type, average approval time, overdue requests, refusal rates, and approver activity.
Approval requests raised in Purchase, Expenses, HR, and Inventory are managed through the Approvals module, giving the business a single, consistent approval experience.
The right approvals platform doesn't just move requests from inbox to inbox; it enforces controls, accelerates decisions, and gives every stakeholder the visibility they need to keep operations running.
Structured workflows, instant notifications, and email-based approval actions eliminate the delays caused by missed emails and informal follow-ups.
Every request follows the correct approval path based on rules defined by the business; not by whoever happens to be available or responsive that day.
Every submission, review, approval, and refusal is logged with a timestamp, giving auditors, compliance teams, and management a complete, reliable record of every approval in the business.
Automatic escalation rules and delegated authority ensure requests keep moving even when primary approvers are unavailable.
Threshold-based approval rules ensure every purchase, expense, and commitment is reviewed at the right level before it becomes a liability.
Requesters know where their request stands. Approvers know what needs their attention. Management knows what is pending, overdue, or refused, all from a single dashboard.
Documented approval processes and complete audit trails protect the business during audits, dispute resolution, and regulatory reviews.
Add new approval types, routing rules, or approver hierarchies without re-implementation as the business grows and processes evolve.
We don't just turn on an approvals module; we design and build approval workflows that reflect your actual business controls, authority matrix, and compliance requirements from the ground up.
Odoo Approvals doesn't work in isolation; it works better because of what it connects to. This integrates across the Odoo ecosystem to give your business consistent approval experience.
The approval engine connected across your Odoo stack.
Purchase requests above defined value thresholds are routed through the Approvals module before a purchase order can be automatically confirmed, enforcing procurement controls and maintaining a complete procurement audit trail.
Employee expense claims are submitted through the Expenses module and routed through the Approvals workflow for manager and finance sign-off before reimbursement is processed, replacing informal email-based expense approvals.
HR policy exceptions, contract changes, salary adjustments, overtime authorizations, and offboarding decisions are managed through structured approval workflows, ensuring every HR decision is documented and authorized at the correct level.
Stock write-offs, inventory adjustments to predefined thresholds, and inter-warehouse transfers requiring authorization are all routed through the Approvals module to ensure inventory accuracy and asset control.
Journal entry approvals, credit note authorizations, and payment release sign-offs are managed through structured workflows, ensuring financial controls are enforced at every level of the accounting process.
Discount approvals, credit limit exceptions, and special pricing requests are routed through the Approvals module before quotes can be confirmed, automatically protecting margin and enforcing commercial policy.
Contact us and we'll review your current approval processes, map your authority matrix, and show you exactly what Odoo Approvals can do for your business.
Odoo Approvals is flexible enough to handle the governance and control requirements of any industry, from fast-moving SMEs formalizing their first approval process to large enterprises managing complex multi-level authority structures.
