Frequently Asked Questions

Master Software Solutions is an AI engineering company that provides enterprise solutions for businesses, including ERP, E-commerce, & CRM. They offer end-to-end AI-powered services and solutions to help businesses improve their operational efficiency, productivity, and profitability.

We offer end-to-end services for businesses looking to transform their operations. Our services include:

  • Business Process Automation & Consultation
  • Digital Transformation Services
  • Sales and Digital Commerce
  • Custom Application Development
  • Cloud Managed Services

We use multiple platforms to provide these services, including Enterprise Resource Planning platforms, Customer Relationship Management platforms, BI & Analytics, Robotic Process Automation, Cloud, Artificial Intelligence, E-commerce, and Accounting.

We use multiple platforms to cater to your needs, depending on the complexity of your business and budget. These platforms include:

  • Enterprise Resource Planning (ERP): Odoo, TrakOp, and Microsoft Dynamics 365
  • Customer Relationship Management (CRM): HubSpot, Salesforce, Odoo CRM, MS Dynamics CRM
  • BI and Analytics: Power BI, Tableau, and Superset
  • Robotic Process Automation (RPA): Ui Path, Odoo Approvals, and Microsoft Power Approvals
  • Artificial Intelligence: OpenAI, Claude, Gemini, Llama, and DeepSeek
  • E-commerce: Adobe Commerce, Shopify, Odoo E-commerce, WooCommerce
  • Cloud Platforms: Amazon Web Services (AWS), Microsoft Azure, and Google Cloud Platform
  • Accounting & Finance: QuickBooks, Xero, ZohoBooks

Our development services include:

  • AI Agent Development Services
  • Web Designing Services
  • Web Development Services
  • Mobile App Development
  • Video Conferencing App Development
  • Jitsi Meet Development Services
  • IT support and Maintenance

We are certified partners with Odoo and Microsoft Dynamics 365; however, we specialize specifically in Odoo, as we have already catered to various businesses. Our industrial clientele scope extends from dairy manufacturing to steel manufacturing and coffee.

Odoo’s architecture is designed to handle high volumes and concurrent usage without performance degradation. Here is how it works technically:

  • Each module in Odoo operates on its own separate database tables. There is no single shared source table across modules.
  • This means a heavy dashboard report running in your analytics module will not lock the tables used by your sales or manufacturing module; they are completely independent.
  • For reporting specifically, Odoo creates materialized views, pre-joined snapshots of data, so complex report queries never run directly against your live operational tables.

We also include official Odoo performance benchmarks, published by Odoo, in our proposals as a dedicated section. We believe technical explanations alone are not enough; you deserve to see the numbers that back them up. If your current or prospective partner hasn’t shown these benchmarks, ask for them explicitly.

We offer end-to-end Odoo services, including:

  • Odoo Consulting Services
  • Odoo Implementation Services
  • Odoo Customization Services
  • Odoo Integration Services
  • Odoo Website and Development
  • Odoo Module Development Services
  • Odoo Support and Maintenance

We use a mock or staging database for all migration work. Here is what that means for your business:

  • A complete replica of your production environment is created, including your data, configurations, and integrations.
  • All migration testing, validation, and issue resolution happen on this staging environment. Your live system is never touched during this phase.
  • Your team continues to operate on the live system as normal throughout the entire migration process; there is zero disruption to day-to-day business.
  • Once testing is completed and approved, does the data move to the live production system?

We treat business continuity as non-negotiable. Data loss or operational disruption during migration is the fastest way to lose client trust, and we handle every migration with that in mind.

Our data migration process follows a structured, six-step approach that protects your data and your business at every stage:

  • Full backup: We take a complete backup of all existing data before any migration activity begins.
  • Data review and cleansing: We audit the data for duplicates, formatting issues, incomplete records, and structural gaps. Bad data going into Odoo means bad data coming out.
  • Step-by-step migration: We migrate data in controlled phases, not all at once. Each phase is validated before the next begins.
  • Error isolation: If a record fails to migrate, it does not block the rest of the migration. Errors are captured separately, reviewed, and resolved without disrupting successful data.
  • Post-migration validation: Post-migration, we ensure that the data in Odoo matches the source records.
  • Migration report: You receive a clear report of every record, what migrated successfully, what failed, and why.

We also use a purpose-built migration script that can cleanse, structure, and load data without any system downtime, ensuring your business is never halted during the process.

Our philosophy is native-first, custom-only when necessary. Here is what that looks like in practice:

  • For internal communication between Odoo modules, we use native Odoo connectors and built-in functions — not heavy API usage. This keeps the system stable, maintainable, and upgrade-safe.
  • For processes that Odoo does not support out of the box, such as collection points, collection centers, delivery route management, or procurement workflows specific to your industry, we build custom modules.
  • For third-party system integrations, we use Odoo’s secure default API layer, which includes proper authentication so that external systems can access your data safely.

On code quality: Odoo enforces strict coding standards across all development. Every module, including our custom ones, must pass Odoo’s automatic unit tests and integration tests before it is deployed. Code that fails tests does not go live. This is not a manual review; it is an automated gate that prevents bad code from ever reaching your production environment.

Security is a crucial area where we go beyond what most implementation partners offer, especially for clients operating in regulated markets.

  • We build a vulnerability management plan as part of every implementation, not as an optional add-on.
  • For Australian clients, this includes addressing obligations under the Privacy Act and designing the system architecture with data residency and access controls in mind. We work with clients to define a penetration testing approach, whether that is pre-go-live testing, post-go-live assessments, or scheduled ongoing tests.
  • Odoo itself provides secure API authentication for all third-party integrations, ensuring external systems can access your data only with explicit authorization.
  • Our post-go-live support model includes a defined process for responding to security vulnerabilities with clear escalation paths and resolution timelines.

Security is not something we configure once and forget. It is an ongoing commitment, and we build that expectation into every engagement from the start.

We approach uptime from two angles: code quality and infrastructure quality.
On the code side, Odoo enforces strict development standards and automated testing pipelines. Code cannot be pushed to production without passing all unit and integration tests. This means the risk of a code-related outage is minimized from the ground up.

On the infrastructure side, we work with clients to select and configure a hosting environment that includes:

  • Regular automated backups with verified restore capability
  • Failover and redundancy are appropriate to your uptime requirements
  • Monitoring and alerting for performance degradation before it becomes an outage
  • A defined incident response process with clear communication protocols

We will not promise zero downtime; no honest partner will. But we will build a system and an infrastructure setup designed to make downtime rare, recoverable, and never caused by code we wrote.

Our discovery process is the foundation of every engagement. Before we write a single line of code or configure a single module, we spend time understanding your business at a level that goes beyond process maps.

Here is what our discovery specifically focuses on:

  • Critical Control Points: We identify the areas in your operation where a systemic gap is being concealed by manual intervention, where loss or mismatch is most likely, and where things could go wrong.
  • Leakage points: Most manufacturers and distributors have leakage happening between processes, places where inventory, time, or money is being lost because only a human is tracking it. We surface those.
  • Undocumented processes: We ask the questions that reveal the processes that live in people’s heads, not in your SOPs. These are often the most critical to get right.
  • KPI definition: The output of our discovery is not just a requirements document. It is a set of KPIs, measurable outcomes that we present to your leadership: ‘This is what you will be able to see and track once this system is live.’

Modules and features are the easy part. Anyone can show you a demo. What we offer is a genuine understanding of your business problems, including the ones you haven’t been able to articulate yet.

Our post-go-live support is structured around an Annual Maintenance Contract (AMC) model, with SLAs defined in the contract itself and not as an afterthought.

Every client engagement includes:

  • A training and onboarding package delivered before and immediately after go-live, covering all user roles
  • A defined support period with clear escalation paths for issues that arise in the first weeks of live operation
  • Formal SLA commitments that categorize issues by severity:
  • Critical issues (system down or core business processes blocked): defined response and resolution time
  • Major issues (significant functionality impaired): defined response and resolution time
  • Minor issues (non-critical bugs or questions): defined response and resolution time

We believe that setting expectations clearly up front is the single most important factor in a successful long-term client relationship. Conflicts are prevented, and trust is developed if you know what to expect and we consistently meet it.

There are three categories of code in any Odoo implementation, and we are transparent about all of them:

  • Odoo core: Owned by Odoo. It governs the licensing terms.
  • Client-specific customizations: These are modules or features built specifically for your business, funded by your project budget. We explicitly discuss and record the intellectual property ownership of these modifications during the contracting phase; it is not left unclear.
  • Pre-built proprietary modules: We have developed a suite of modules for specific industry needs, such as delivery management, collection centre tracking, and procurement workflows. These are licensed to clients, not sold outright. You will know exactly which modules fall into this category and what the licensing terms are.

On data ownership: your data is always yours. Regardless of what happens to the implementation relationship, your business data remains your asset. We document data portability and what you can take with you in every exit scenario.

This conversation is part of our standard contracting process. We raise it proactively; you should never have to push for it.

Every engagement includes a documented exit strategy. This covers both scenarios: a client choosing to leave and circumstances that might require us to transition a client to another partner.

Our exit framework addresses the following:

  • Data ownership and portability: Your data is exportable in standard formats. We document the exact process and formats at the start of the engagement.
  • Customisation handover: All custom modules built for your business are documented, with source code, architecture notes, and deployment instructions. Any successor partner can pick up where we left off.
  • Licensing clarity: We define which modules are licensed (and what happens to those licenses on exit) versus which are owned outright by you.
  • Transition support: We commit to a defined transition period to support handover, including knowledge transfer to internal teams or a new partner.

Having this conversation upfront is not a sign of a shaky partnership; it is a sign of a mature one. We bring it up because we want you to understand exactly what you’re getting into and what you’ll have can change circumstances.

Our integration approach is built on a clear division of ownership between your existing systems and Odoo. Here’s how a typical integration flow works with a business that already uses an accounting or sales platform:

  • Sales orders are created in your existing system; we don’t disrupt the tools your team is already comfortable with.
  • Inventory is checked in your existing system first. If stock is available, fulfillment proceeds as normal.
  • If inventory is not available, the integration automatically triggers a Manufacturing Order in Odoo and a corresponding Purchase Order in your accounting system; no manual handoff is required.
  • Manufacturing happens entirely within Odoo, including workstation management, quality checks, and production tracking.
  • Once manufacturing is complete, Odoo updates inventory levels and sends a confirmation back to your accounting system.
  • Delivery orders are created and managed in Odoo, including route planning.
  • Delivery status is pushed back to your accounting system in real time, so your finance and sales teams always have the latest status without switching platforms.

In short, your existing system handles sales, purchasing, and initial inventory. Odoo handles manufacturing, delivery management, and detailed inventory tracking; the two work as one unified solution.

We offer all three deployment models for Odoo ERP, and we recommend the right one based on your specific situation:

  • Cloud deployment: We host your instance on your preferred cloud provider, such as AWS, Azure, or GCP. This is ideal for businesses that want scalability without having to manage infrastructure.
  • Odoo-dedicated hosting: Odoo’s own managed hosting environment, billed on a monthly fee. Best for businesses that want the ERP vendor to own uptime and maintenance.
  • On-premises: If you have your own servers and prefer to keep everything in-house, we can deploy the full system on your infrastructure. Odoo license costs still apply, but you retain full control.

Because we directly work with Odoo’s source code, every deployment option is fully supported. We’ll help you weigh the trade-offs and make the right call for your business.

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